Pines I Community Association • Kailua-Kona, HawaiʻiResident Portal
Pines ICOMMUNITY ASSOCIATION
🌴 Your community. Your information.

A better home for Pines I.

Community announcements, meeting records, newsletters, governing documents, association forms, and resident requests — organized around what residents actually need.

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Pines I • Kailua-Kona, Hawaiʻi

Resident Quick Access

Go directly to the community resources you use most.

📂Governing Documents📋Meeting Minutes📝Submit a Request📣News & Notices
📌 Community Notice:Community notices and time-sensitive association information will appear here.
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Community

Life at Pines I.

Real views from the neighborhood — the homes, gardens, skies, and moments that make this community distinct.

Community updates →
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Resident Library

Find what you need.

Governing information, Design Review resources, forms, and meeting records organized around residents rather than folders.

Open documents →
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Meetings

Stay connected.

Meeting information, agendas, approved minutes, and association updates in one consistent place.

Meeting center →
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Design Review

Plan with confidence.

Choose an improvement type, see the requirements, open the applicable forms, and prepare a complete Design Review package.

Design Review Center →
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Community Leadership

Your Board.

Meet the Pines I Board of Directors and find the right place to start when you need association help.

Meet the Board →
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Community Dashboard

What's happening at Pines I?

A single place for current association activity, upcoming meetings, community notices, and recently published information.

Latest Updates

Community Update
Current

Pines I resident portal is now online

The Pines I resident portal is live, providing one place for community information, Design Review resources, meeting records, and resident documents.

Document Library
In Progress

Association documents are being organized

Design Review forms and guidelines are now available. Additional governing documents, meeting minutes, newsletters, and historical records will be added as the archive is reviewed.

Resident Services
Coming Next

Online request tools are being prepared

The Design Review Center now helps residents identify project requirements and download the applicable source forms before submission.

Resident Document Library

Community documents, organized clearly.

The library is being prepared for Pines I's governing documents, policies, meeting minutes, newsletters, forms, and other association resources.

General Improvements Guidelines Form
Baseline requirements for DRC and Board approval
Forms
Current • 2025
View
Doors & Windows — Replacement in Kind
Location drawing and replacement criteria
Forms
Current • 2025
Open
Hardscape & Irrigation Request
Site plans, irrigation, materials, coverage and drainage
Forms
Current • 2025
Open
Rear Lanai Roofing — Replacement in Kind
Approved shingle and flashing requirements
Forms
Current • 2025
Open
Solar Hot Water Installation
Installation responsibilities and completion review
Forms
Current • 2026
Open
Solar Photovoltaic (PV) Electrical System Agreement
PV installation requirements and owner agreement
Forms
Current • 2025
Open
PV Request Requirements
Submission checklist for photovoltaic requests
Forms
Current
Open
Guidelines for Approval of Courtyard Improvements
Comprehensive Design Review reference dated January 9, 2017
Reference
Reference • 2017
Open
Declaration / CC&Rs
Primary governing document
Governing
Pending archive
Soon
Board Meeting Minutes
Approved meeting records will be published by date
Minutes
Archive prep
Soon
No documents match your search.
Meeting Center

Meetings, agendas & minutes

Upcoming meeting information and approved records will be published here as they are added to the portal.

NEXT—
Next Board Meeting
Meeting details will be posted when confirmed
Awaiting schedule
DOC✓
Approved Meeting Minutes
Historical minutes will be added to the document library
Document Library
Architectural & Design Review Center

Planning an improvement?

Start here to identify the Pines I forms, drawings, and supporting documents associated with common improvement requests.

Know what you need before you submit.

Design review requests require written approval before construction begins. Project-specific requirements can vary, and the governing documents remain controlling.

Resident Guide • Source-based

This page summarizes the association forms for convenience. Residents should review the applicable source documents before submitting a request.

1
Choose projectIdentify the improvement type below.
2
Review requirementsCheck drawings, specifications, permits, and forms.
3
Prepare packageComplete the applicable request and General Guidelines.
4
Submit for reviewProvide the complete request through the association's current submission process.
5
Wait for approvalDo not begin construction before written approval.
🏠

General Improvement

Start here for projects not covered by a more specific form.

›
🚪

Doors & Windows

Replacement-in-kind doors, windows, frames, and trim.

›
🌿

Hardscape & Irrigation

Courtyard hardscape, irrigation, and related landscape plans.

›
🏠

Rear Lanai Roofing

Replacement-in-kind rear lanai roofing.

›
☀️

Solar Hot Water

Solar hot-water equipment and installation requests.

›
🔆

Solar Photovoltaic

PV electrical systems, component plans, and permits.

›

General Improvement Request — Key Requirements

View General Guidelines ↗
  • Submit a written request for DRC and Board approval.
  • Scaled drawings are required.
  • No construction may begin until paperwork is submitted and written DRC and Board approval is received.
  • Provide all necessary drawings and documents with the request.
  • Improvements must be compatible in design, material, and color with the original building concept.
  • Requests must be received at least one week before the next Board meeting to allow review time.
  • Licensed contractor requirements apply as stated in the General Improvements Guidelines.
ⓘ Approval reminder: Improvements affecting limited common elements or courtyard areas require Board approval before permits are obtained or construction begins.
Open Doors & Windows Form ↗

Doors & Windows — Replacement in Kind

  • Location drawing required.
  • Replacement must be the same size as the original.
  • Installed in the same location as the original.
  • Similar in style and appearance to the original.
  • Frames are to be white.
  • Trim is to be painted the “House Trim” color.
  • Windows, screens, and doors may not extend beyond the “as built” trim.
Source: Replacement “In Kind” Request for Approval — Doors & Windows, revised July 2025.
Open Hardscape Form ↗

Hardscape & Irrigation

  • Location drawings and site plans required.
  • Provide scaled drawings showing irrigation components.
  • Provide irrigation component specification sheets.
  • Provide a scaled drawing showing hardscape location.
  • Provide a hardscape material list.
  • Hardscape may not exceed the stated 60% allowable coverage.
  • Include a signed General Guidelines form and meet slope and drainage requirements.
Source: Request for Approval — Hardscape & Irrigation, revised July 2025.
Open Roofing Form ↗

Rear Lanai Roofing — Replacement in Kind

  • Submit a signed General Guidelines Form with the request.
  • Use approved CertainTeed “Silver Birch” shingles.
  • Exposed flashing is to be painted the “House Trim” color.
Source: Replacement “In Kind” Request for Approval — Rear Lanai Roofing Replacement, revised July 2025.
Open Solar Hot Water Form ↗

Solar Hot Water

  • County of Hawaiʻi building permit required for applications.
  • Solar hot-water units are to use flat-plate design.
  • Panels are placed on the garage roof.
  • Connections must allow panel removal when roofing work is necessary.
  • Owner responsibility includes applicable removal, replacement, repairs, and maintenance.
  • Provide written completion notice for DRC inspection.
Source: Solar Hot Water materials supplied for Pines I.
Open PV Agreement ↗ PV Checklist ↗

Solar Photovoltaic (PV)

  • Signed Solar Photovoltaic form.
  • Signed General Guidelines form.
  • Site drawing showing externally mounted components.
  • Technical drawings and specification sheets for system components.
  • Copies of all required County of Hawaiʻi permits.
  • Installation must be performed by a licensed solar contractor.
Source: PV Request Requirements and Solar Photovoltaic (PV) Electrical System Agreement.
Not sure which form applies?
Start with the General Improvements Guidelines or contact the Association through the current management channel.
Board & contacts →
Important: This online guide helps residents prepare a request; it is not an approval. Applicable Pines I governing documents, guidelines, project-specific forms, and written Board/DRC decisions control.
Community Leadership

Board of Directors

The Pines I Community Association Board of Directors serves the community and helps oversee association business, governance, and community priorities.

JM
Jonathan Mota
President
JP
Jean Pinc
Vice-President
WW
Wanda Woody
Secretary
RR
Rick Robinson
Treasurer
CK
Clyde Kidani
Director
Building the Pines I Archive

Clear records. Better access. Less searching.

The site is being structured so community records can be moved into a searchable, organized archive that is easier to maintain over time.

✓ Organize governing documents, rules, minutes, forms & newsletters
✓ Separate current documents from historical records
✓ Identify resident-only and board-only information before publishing
✓ Add searchable titles, dates, and categories
✓ Keep the site maintainable for future boards